Get Involved

The Officers are elected at the MHHC Annual General Meeting.

CHAIR

Time required: varied; approximately 1–2 hours per month.

• Direct the general affairs of the Club
• Chair the Committee meetings and AGM
• Assist the Club Secretary
• Lead the Committee in making decisions for the benefit of the whole Club
• Represent an unbiased viewpoint allowing free discussion to take place
• Have the casting vote on any unresolved Club issues
• Oversee disciplinary matters
• Ensure Club representation at League, Regional and National levels.

VICE CHAIR

Time required: varied; approximately 1–2 hours per month.

• Support the Chair and take the lead in their absence
• Assist the Club Secretary
• Manage sub-committees as required
• Lead the Committee in making decisions for the benefit of the whole Club
• Assist the Chair in disciplinary matters
• Aid in the general operation of the Club.

SECRETARY

Time required: varied; approximately 1-3 hours per week.

• Main point of contact for the Club
• Principal administrator dealing with all Club correspondence, distributing to relevant Officers or volunteers for response as required
• Attend the Committee meetings and AGM
• Prepare and distribute the Committee meeting Agendas and keep and publish the minutes of Club Committee meetings and distribute copies as required
• Carry out, or delegate, the administrative duties thereby enabling the Club and its members to function effectively
• Work alongside the Treasurer to see that all affiliation/registration documents are accurate and are paid on time
• Ensure Club website is up to date with all relevant Club information.

TREASURER

Time required: varied; approximately 1-2 hours per week.

• Look after the finances of the Club
• Ensure all cash and payments are promptly deposited in the bank
• Pay bills, ensure that funds are spent properly
• Keep detailed records of all accounts and ensure the Club operates within the annual budget
• Hold bank account in the name of the Club
• Act as a primary signatory on the Club account (and appoint 3 others as agreed by the Club Committee at the AGM)
• Attend the Committee meetings and AGM
• Report regularly to the Committee on the financial position of the Club
• Prepare annual balance and profit & loss sheets for AGM and independent inspection
• Affiliate the Club to England Hockey and to the relevant leagues and competitions
• Work alongside the Secretary to register players.

PRESIDENT

The President is typically the outgoing Chair, or a person who has given substantial support to the club and the role has been granted on an honorary basis. This role is not elected.

Time required: varied; approximately 1 hours every few months, supporting the Committee when required.

• Support the Chair
• Special project involvement
• Support the future development of the Club
• Advise Committee on Club policy and support implementation where required

Non-elected support roles to the MHHC Committee.

WELFARE OFFICER

Time required: varied; approximately 1–2 hours per month, plus support with specific welfare issues.

• Point of contact for all welfare and safeguarding issues
• Assist the Club to fulfil its safeguarding responsibilities
• Manage Club DBS checks for coaches, Committee members and volunteers.

WELFARE ASSISTANT

Time required: varied; approximately 1–2 hours per month, plus support with specific welfare issues.

• Work with, and assist, the Welfare Officer
• Additional point of contact for welfare and safeguarding issues
• Assist the Welfare Officer to fulfil Club safeguarding responsibilities
• Assist with Club DBS checks.

TRAINING ASSISTANT (can be non-playing, parents etc.) 

Time required: 1–1.5 hours a week (needn’t be every week).

• Assist coach(es) at junior or senior training sessions
• No hockey experience necessary
• England Hockey training courses can be provided.

FIXTURES SECRETARY

Time required: varied; approximately 15 minutes a week. Busier at the beginning of the season.

• Point of contact for all fixture queries
• Liaise with the Committee, coaches and captains as necessary
• Make additional pitch reservations as required (e.g. rearranged fixtures, friendlies.).

UMPIRE COORDINATOR

Time required: approximately 15 minutes a week.

• Point of contact for all match umpire queries
• Organise the umpires for all Saturday matches
• Keep the shared match umpire spreadsheet up-to-date
• Liaise with captains and umpires as necessary.

MEMBERSHIP SECRETARY

Time required: varied; approximately 15 minutes a week. Busier at the beginning of the season when members register for the year.

• Ensure all members are registered and completed the required forms
• Liaise with Club Treasurer to ensure members have paid the appropriate membership fee
• Liaise with Club Treasurer to regularly update the debtors list, and publish to the Committee and captains.

SOCIAL SECRETARY

Time required: varied, depending on the number and type of event(s) planned.

• Organise Club social events as required
• Coordinate two annual Club events: Christmas Party and End-of-Season Awards Presentation
• Create/organise new events, as required
• Work with Club Events Team.



CLUB EVENTS TEAM

Time required: varied, depending on the number and type of event(s) planned. There could be separate Junior and Senior Events Teams.

• Assist Social Secretary with Club events as required
• Create/organise new events, as required
• Help with Junior tournaments.

FUNDRAISING COORDINATOR

Time required: varied, depending on the number and type of fundraising planned.

• Coordinate fundraising opportunities for the Club
• Organise projects to enable fundraising
• Look for sponsorship opportunities
• Apply for relevant grants from local or national agencies
• Work with the Social Secretary and Events Team regarding fundraising opportunities available at functions and events
• Ensure funds are properly accounted for and information is passed on to the Club Treasurer
• Set-up and sell tickets for lottery style draws or raffles on a regular basis
• Apply and hold a small lotteries licence (if required).

EQUIPMENT OFFICER

Time required: varied; approximately 5 minutes a week, plus approx. 2–3 hours before the start of the season.

• Manage Club equipment (e.g. balls, face-masks, first aid kits, bibs, etc.)
• Purchase additional/replacement equipment as required
• Point of contact for equipment and pitch issues
• Liaise with coaches, captains and Committee as required.

PRESS OFFICER

Time required: approximately 30 minutes a week during the season, plus occasional publicity over the year.

• Collate and send match reports to the Harborough Mail every Sunday during the season
• Send other publicity to the paper to promote the Club and Club activities
• Point of contact for Press/Harborough Mail.

SENIOR CLUB CAPTAIN / JUNIOR CLUB CAPTAIN (x2 roles)

Time required: as and when, plus approximately one or two committee meetings every season.

• Represent the views of the players at Committee meetings
• Point of contact for players to raise issues
• Represent the Senior/Junior section of the Club as required.

REGISTER ADMINISTRATOR

Time required: approximately 15 minutes a week, plus time to take the register at training session(s).

• Responsible for the register at training
• Record the training register on the Club app
• One administrator is required for each training session (juniors, men’s and women’s).

PAYMENTS ADMINISTRATOR

Time required: approximately 30 minutes per month.

• Support the Club Treasurer with payments on Club website and app
• Enter the payment details from the clubwear spreadsheets
• Enter coach payment details from the training register.

TEAM CAPTAIN

Time required: approximately 45 minutes a week.

• Work closely with the Head Coach and other captains within the section
• Liaise with the Head Coach as required to select team(s) via the website inline with the Club Selection Policy
• Liaise with the Fixtures Coordinator and Team Manager to ensure communication of fixture details to opposition teams
• Support and be responsible for the team on match days
• Be a point of contact for the team
• Liaise with the Team Manager to ensure match results and match sheets are recorded on the GMS, and result/player records are entered on the Club app. 

TEAM MANAGER (can be non-playing, parents etc.)

Time required: approximately 30 minutes a week.

• Be responsible for team kit (warm-up balls, first aid, face-masks, etc.)
• Liaise with the Fixtures Coordinator and Team Captain to ensure communication of fixture details to opposition teams
• Liaise with the Team Captain to ensure match results and match sheets are recorded on the GMS, and result/player records are entered on the Club app
• Liaise with Umpire Coordinator, Fixtures Coordinator and Equipment Officer as necessary
• Assist the Team Captain with any other administration tasks
• Be a point of contact for the team.

MHHC Committee 2022